CULMORE COMMUNITY HUB BOOKING AGREEMENT
By proceeding with your booking you are deemed to have accepted the following terms and conditions for the hire of the hall. (see clause #21).
TERMS & CONDITIONS OF HIRE
Agreements with the Board of Culmore Community Partnership (CCP) for the hire of the Culmore Community Hub or any part thereof are subject to these Terms and Conditions of Hire (“the Hire Conditions”).
The Hirer undertakes to ensure that they have an understanding of the Hire Conditions for the time being in force.
The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses.
The Hirer shall be responsible during the period of hire for:-
The Culmore Community Hub booking administrator, on behalf of the CCP Board, has the right to refuse any booking for whatever reason, including concern over potential noise levels and other nuisances especially to neighbours. With this in mind, the hall is unlikely to accept bookings for teenage and young adult parties.
Experience has shown that there can be problems with holding a “big event” in each hall at the same time, and so, if one hall is booked for a “big event”, booking administration may refuse a second booking, especially if it also could be classed as a “big event”.
A “big event” is one which requires dedicated use of the kitchen (including running a bar), plays loud music (recorded/disco/film or live, amplified or not), and will probably fill the car park.
A deposit is required for all adult parties. If the hall is not left in an acceptable state deductions will be made before the deposit is returned.
The Hirer shall:
The Evacuation Meeting Place is at the corner of the Car Park opposite to the Entrance. No person may re-enter the Hub without the permission of the Fire Brigade.
The Hirer shall not:-
Vehicles are parked at owner’s risk, and may be parked only in the marked spaces. The space at the side of the hall is reserved for emergency vehicle use, but may be used temporarily for unloading.
The Hirer shall ensure that any activities at the Premises for children or vulnerable adults comply with current legislation in that regard and that only fit and proper persons have access to children or vulnerable adults. Child Protection Policies are the responsibility of the Hirer.
The Hirer shall indemnify and keep indemnified each of the Trustees/Directors and Members of CCP and their employees, volunteers, agents and invitees against:
As directed by the board of CCP, the Hirer shall make good or pay for all damage (including accidental damage) to the Premises or to the fixtures, fittings or contents and for loss of contents.
The Hirer is responsible for ensuring that any catering company or operator hired to bring equipment such as bouncy castles onto the Premises has relevant and appropriate insurance, which shall include public liability insurance.
Commercial hirers must provide Public Liability insurance (£5,000,000 minimum indemnity).
The Hirer must report all accidents involving injury to the public to an authorised representative of the CCP/Culmore Community Hub as soon as possible, and complete the relevant section in the CCP Accident Book. The hirer shall ensure the appropriate medical assistance is sought, or an ambulance is called.
Any failure of equipment, either that belonging to CCP, or brought in by the Hirer must also be reported as soon as possible.
CCP may provide storage space, including lockers, for regular users, and may charge a deposit for the use of a key to these storage spaces. These keys remain the property of CCP, and, on request, must be returned to CCP.
CCP accepts no responsibility for any stored equipment or other property brought onto or left at the premises and all liability for loss or damage is hereby excluded. All equipment and other property, other than that stored on the premises by agreement, must be removed at the end of each hiring or storage period. CCP may dispose of any such items 7 days thereafter at its discretion, by sale or otherwise on such terms and conditions as it thinks fit, and charge the Hirer daily storage fees and costs incurred in storing and selling or otherwise disposing of the same.
On request, Hirers must produce a certificate that any decorations they wish to display are not a fire hazard. No Blu-tack, drawing pins, adhesive tape or similar may be used.
No other alterations or additions may be made to the Premises, and no fixtures may be installed, or placards, or other articles be attached in any way to any part of the Premises without the prior written approval of CCP.
Any alteration, fixture or fitting, or attachment, so approved, shall, at the discretion of CCP remain in the Premises at the end of the hiring and become the property of CCP or be removed by the Hirer. The Hirer must make good to the satisfaction of CCP any damage caused to the Premises by such removal.
If a Hirer is a regular weekly user, CCP reserves the right to cancel all, or part of, certain bookings in favour of one-off bookings. Such cancellations shall not occur more than once a month, and at least six weeks’ notice shall be given of such cancellation.
CCP reserves the right to nominate a specified weekday evening as not being available for regular weekly bookings, so that priority can be given to monthly, or less frequent, bookings.
If the Hirer cancels the booking before the date of the event CCP is unable to conclude a replacement booking, CCP may, at their discretion, require a further payment of hire fees or withhold part of the deposit and hire charge already paid.
CCP reserves the right to cancel a hiring by written notice to the Hirer in the event of a national emergency, or similar force majeur situation that requires the Premises to be closed or if CCP reasonably consider that:
In any such case the Hirer shall be entitled to a refund of any deposit or hire fees already paid, but CCP shall not be liable for any resulting direct or indirect loss or damages whatsoever.
These Terms and Conditions will have been made available to the Hirer at the time of making the booking. By proceeding with the booking the Hirer is deemed to have accepted these terms and conditions.